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How to Communicate Before, During and After Layoffs

By Sean Devlin for PR Daily

With all the news of economic turmoil and layoffs at major companies in the news lately, it’s hard not to think of how these job cuts were communicated to employees. According to recent reports, Google employees were told via email, with some getting the news at 3 a.m. local time, that they no longer had jobs at the company. From a communications perspective, to quote kids these days, this ain’t it. While Google is the latest example of mishandled layoff comms, they’re certainly not the only guilty party.

Nobody wants to be the person or team that’s communicating to a group of employees or the wider world that jobs are being cut. But by having a plan in place, being clear in disseminating the unfortunate message to employees and the world, and having some compassion in their tone, comms professionals can ease the pain of a tough situation.

Communicating with compassion

There are a few good rules of thumb to follow when you’re speaking with employees about job losses. First, remember to treat them with compassion. They’ve dedicated years, perhaps even decades of their lives to the service of an organization, and they deserve to be treated with proper respect.

When possible, individualize the communication with employees and set meetings to tell them the unfortunate news. This can help give them the time they deserve to process the news. In situations when this is not possible, you should still work to set aside a specific time to share the news. While this isn’t ideal, at larger organizations, this is sometimes necessary. No matter the setting, communications about the layoffs to affected employees should be clear, honest, and as concise as possible, with care given to a compassionate tone. Don’t hide behind jargon or industry terms — just be clear, concise, and truthful. In a piece for Ragan in November, Beth Haiken gave some color to this type of situation.

The term “go forward” is today’s “right-sizing” and several companies have been (rightly) castigated for using it. Don’t use either term. Don’t use any jargon, in fact, and don’t even think about using the word “family.” Be sensitive to nuances that may strike the wrong tone — those you are laying off aren’t “leaving us” (which sounds voluntary), they are being let go. Also be sensitive to the way you use “inside” language: when you lay people off they are no longer “Andorians”, they immediately become “ex-Andorians” or “former Andorians.” While they may identify as “Andoria alumni,” that’s a term they should choose for themselves should they want to.

For a prime example of how not to communicate in this situation, let’s take a look at what’s CEO did in 2021, laying off hundreds of staffers in a three-minute Zoom, just after getting hundreds of millions of dollars infused into the business. Here’s a direct quote from that call, as reported by CNET:

“If you’re on this call, you are part of the unlucky group that is being laid off,” CEO Vishal Garg said Wednesday on the call, a recording of which has since circulated on TikTok and YouTube. “Your employment here is terminated effective immediately.”

This is perhaps the best example of how to shoot yourself in the foot communicating about a layoff from a leadership perspective. It comes off as cold, doesn’t give any time for questions, and seems lacking in any sort of compassion. Employees are human beings, not just numbers on a balance sheet. Garg ended up apologizing later, but the damage to his reputation as a leader was done. Give people the respect they deserve after serving your organization with their talents.  For more, click here.

Image by mohamed_hassan from Pixabay

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